What's New in Archie "archives"

For most recent issues: What's New in Archie

20 December 2007, v. 2.0.4

• Review draft check-in message
  Included name of user
• Publication report
  Optimised for speed
• Bug fixes:
  Document Properties > History tab always showed 'No' for 'New citation'
  RevMan 4 reviews could not be marked for publication when a substantive update was required
  Document Properties > History showed illogical values for Publ. flag for inactive reviews (has been disabled)
  Validation report for RevMan 5 reviews showed codes instead of non-English characters
  Validation report for RevMan 5 reviews showed incorrect statistical errors/warnings
  

14 December 2007, v. 2.0.3

• Graph view for RevMan 5 reviews (intervention + methodology)
  As for RevMan 4 reviews, this view allows you to see multiple graphs (forest plots) at the same time
• Review types in Review Wizard
  In the Review Wizard it is made clearer that the RevMan 5 review types are only available to pilot groups
• Bug fix:
  Fixed error comparing or marking for publication reviews with track changes codes

11 December 2007, v. 2.0.2

• Improved check in report
  Messages in the check-in report updated to clarify the relevant action to take
• Messages for RevMan 5 draft check-in
  Messages included in a RevMan 5 check-in are now also sent for draft check-ins (and not only submit)
• Bug Fix:
  Fixed error that prevented review check-in for CRGs not part of the RevMan 5 Pilot

11 December 2007, v. 2.0.1

• Bug Fix:
  Fixed error when attempting to create document roles.

10 December 2007, v.2.0

Background: Version 2.0 of Archie has integration with RevMan 5 as the main focus. Some of the changes will be in effect for all users (but may not all be relevant yet), while a number of the features will be restricted to groups that are taking part of the RevMan 5 Pilot. Once RevMan 5 is released, all CRGs will have access to the new features.

A. Changes in effect for all users

• View options for Reviews folder
  The subfolders and grouping used in the Reviews folder can be set as a user preference (Tools > Preferences : Resources tab). The first level of ordering is through choosing the subfolders of the Reviews folder. This can be set to review stage (e.g. protocol or review), review type (e.g. intervention or RM4 reviews), review status (e.g. active or withdrawn) or none. The second level of ordering allows choosing how to group reviews within the list in each folder, where the same options are available.
• Renamed author document roles
  Two document roles have been rename:
  

  Contact Author     >    Contact Person
  Co-Author          >    Author
  

  RevMan 4 reviews will continue as before with the new labels, so the Contact Person is by definition considered one of the authors. For RevMan 5 reviews, when contact persons are also authors, they should be assigned both document roles. This is the default in conversion.
• City and Country mandatory fields
  The New Person Wizard now requires that City and Country are filled in when a person is created
• Create user accounts in bulk
  Once authors start to use RevMan 5, they need to have a user account on Archie. Accounts are usually created by CRG Super User(s). This can now be done by selecting the persons that needs an account and create a user account for all selected persons.
• Group Authors
  A special type of person record can now be created: Group Author. The option is available as part of the New Person Wizard. Although all groups can do this, only Pilot groups should do so.
• New Review type column
  A column for Review type has been added to the folder view. Tags can be: RM4, INT (RM5 intervention review), DTA (RM5 diagnostic review), MET (RM5 methodology review), OVR (RM5 overview of reviews).
• Search using RevMan 5 fields
  Three new options in Person search for searching for group authors. Review type, Assessed as Up-to-date, and Date Searched added as option for Document search.
• Bug fixes:

  • Removed spaces from file name of RM4 reviews being checked out using Archie (by suing underscore instead). This should help prevent the problems some user have with opening them.
  • Missing labels on graphs with subgroups but no overall totals
  • Editing a person’s entity role did not refresh the Roles tab.

20 August 2007, v.1.16.4

• Bug fix
  The File menu was not working on the Organizer and Search tabs.

8 August 2007, v.1.16

• Changes to Resources folder structure
  The Documents folder is replaced by three new folders: Module (which will contain the entity's module text); Website (for access to the enity's Websource document); Files (for other entity files).
• New CRG report: Out-of-date Reviews This new report (right-click your CRG and choose Reports > Out-of-date Reviews) shows a list of all a CRG's reviews which, on the day you run the report, are out of date or will be out of date in the next four issues of The Cochrane Library. For the purposes of this report, a review is considered out of date if all of the following dates from the RevMan file are more than two years old: last substantive update, new studies sought but not found, and new studies found and included or excluded.
• New CRG report: Authors losing subscription
  This new report (right-click your CRG and choose Reports > Authors losing subscription) shows a list of the names of your CRG authors who will lose their complimentary subscription to The Cochrane Library within the next four issues because they do not have at least one up-to-date review published.
• Password reminder
  New 'Forgot your password' added to the login page so that users can reset their password if they have forgotten it. The 'Remember my password' option has been removed from login page.
• New fields in CRG validation report
  New fields have been added to the validation reports (right-click your CRG and choose Reports > Validate All Reviews or right-click an individual review and choose Reports > Validate) to reflect updated publication policy and guidance.
• Automatic logout after idle time
  If you have been inactive for 60 minutes, you will automatically be logged out.
• Bug fixes
  

  • It was not possible to remove the Contact Author from Vacant Titles.
  • Problems with international characters in the Module editor.
  • Size of the Insert Data wizard in the Module editor has been adjusted to work in IE7.
  • The Organizer tab always displayed a scrollbar in Firefox.
  • Module editor in some instances allowed deletion of fixed headings in IE6
  • The disabling of the Finish button in Wizards after fist click didn't always work.

7 March 2007, v.1.15.1

• Bug fix
  Publication Wizard was disabled.

28 February 2007, v.1.15

• Review and version phases
  The labels for Review and version phases have been renamed to Write Phase and Read Phase, respectively. The Read Phases for versions are either "Authoring", "Editorial" or "Shared". With "Shared" replacing "Authoring (Shared)" and "Editorial (Shared)".
• Linking from topic to review
  Now the Link Review button is only active when a topic you can link from is highlighted.
• Date recorded in version description when review version is unpublished
  The description field for a review version that has been unpublished now records the date this happened (e.g. ‘Unmarked for publication 23 Feb, 2007').
• Bug fixes

  • It is now possible to delete the role Contact editor for a review
  • Users can see full list of own document roles on their Person Report
  • Undo publish while module is being approved for publication has been disabled
  • The Publication wizard showed the wrong validation report (Firefox only) if you had chosen to update contact details

6 February 2007, v.1.14.1

• Bug fix
  Removed 'hephop' popup window in Website builder.

6 February 2007, v.1.14

• Topics lists for Fields
  Fields now have a Topics list as part of their entity Properties, where they can add links to titles, protocols and reviews in any CRG. Links between reviews and Field topics are shown on the review properties together with the CRG topics. Fields’ Topics lists can be viewed as one of the entity’s Reports, which also allows for the list to be exported as HTML.
• Assign role from role
  You can now assign a role from the Resources tree – and to more than one person at a time. When you right-click the role name, you have the option to assign the role to:
  • an individual person, which you subsequently pick, or
  • to all the persons in your Selection set.
  There is also an option to remove a role from those who have it.
• Bug fixes
  

  • Contact author role could be deleted - Reviews (except Vacant Titles) must now have exactly one Contact author Document role.
  • Enter in Quick Search opened highlighted results (Firefox only) - When using Firefox, pressing Enter to accept the one of the suggestions that appear as you type text in the Quick Search box would open the currently highlighted search result.
  • Duplicate Wizard allowed deleting Contact Authors - Choosing 'Delete duplicate - discard roles' allowed you to delete a person with the Contact Author document role, without being warned about this. The option has now been removed from the Duplicates Wizard.
  • Generic documents could not be checked in again - Using Internet Explorer 7, it was not possible to check a generic document where the file name contained a space or ‘#’ character back in again.
  • Wrong deselection from context menu- Deselecting a person using right-click menu instead deselected the last person to be added to the selection set.
  • System crashes - Comparing a few particular review documents could lead to Archie slowing down and ultimately crashing.
  • Listing all RGCs in a CRG in new titles mail - When a CRG has more than one RGC, all names and emails will now be included in the emails sent when new Titles are registered.

18 December 2006, v.1.13

• Review reports
  Three new reports are now public: Review group report, All published reviews report and All published reviews by country report. They can be found in the 'Tools' menu.
• Undo Checkout for reviews
  The Undo Checkout permission ow comes with the Max permission level for reviews (it used to come with the High permission level. For all other documents than reviews, only Super Users can Undo Checkout. All Users will still be able to undo for documents they have checked out themselves.
• Bug fixes
  

  • The document reports did not take the users's permissions into account, but simply listed all document roles.
  • 'Begins with' looks in whole field: In free text searches, 'Begins with' didn't only look in the beginning of the field, but found all words beginning with the search string.
    Note that 'Begins with' searches do not work well for Documents as these technically begin with an XML tag, not a content word.
  • The module editor no longer prevents using e.g. the F1 or Shift key when the cursor is in a fixed heading.
  • If a topic was long, a scroll bar appeared on the whole tab instead of on the tree.

8 November 2006, v.1.12.2

• Review validation
  The review validation check for references to Cochrane reviews updated to match the validation rules in RevMan 4.2.9 and 4.3.

2 November 2006, v.1.12.1

• Titles site
  Various updates to the interface of the temporary titles site at www.cochrane.org/titles.

19 October 2006, v.1.12

• Document search for notes
  You can now use Advanced Search to search for document notes.
• Event times
  The times listed for events in Organizer are now in a darker colour, making them easier to notice.
• Clearer Deregistered labels in newtitles emails
  The subject prefix is now "- Deregistered - " to allow readers to more easily discern between registered and deregistered in the overview at the top of the digest email.
  Note: this will only be noticebale to subscribers to titles emails from 1 November when the Review Titles Manager is phased out.
  
• Title registration
  Registration of non-standard titles is monitored, currently by the Dutch Cochrane Centre. On the review wizard screen, it is now clear when a non-standard title is registered, and that non-standard titles are monitored centrally.
• Bug fixes
  

  • The Publication report is now entirely correct also in the period from the submission deadline till the publishers have finished verifying the data (at which point the issue is marked as submitted for publication).
  • All free text fields are now automatically enclosed in "" by the system (for all matching options), so e.g. searches with City Equals Los Angeles work.
  • Pressing Apply no longer closes the Preferences window entirely.
  • The Duplicate wizard no longer has problems moving entity roles from duplicate to master.
  • You can now use Ctrl-C to copy text from the module editor, even if the text contains headings.
  • Folder properties sometimes displayed an error.
  • In Firefox 1.5.0.7 ‘Cancel’ closed the window but also applied any changes made.
  • Choosing the OR option for Document Quick search now works.

15 August 2006, v.1.11.2

• Bug fix
  When you used the Compare Contact Details report for a review where the Document role Contact Editor has been assigned, the report included the Contact Editor as a Co-author.

14 August 2006, v.1.11.1

• Bug fix
  A problem with opening Properties for some person records was fixed.

11 August 2006, v.1.11

• Updating of contact details in reviews A new wizard that can be run ahead of each submission lists reviews with updated contact details since last published version was created, with an option to automatically rerun the publication wizard on each.
  Note: checking all the reviews in a group can take a long time, and the more reviews, the longer it takes.
• Compare contact details in review with contact details in Archie
  Right-click review and choose Reports > Compare Contact Details.
• Review validation
  It is now an error if the Plain language summary is not included in a new or substantively updated full review.
  Note: RevMan doesn't know if the review is new or updated, therefore the check must continue to generate a warning only in RevMan.
  Additional figures without links in the text now produce an error instead of a warning.
• Notes
  The Sharing tab is now visible also for notes you only have read permission for.
  Public notes can now also be edited by Super Users in the entity that controls the resource.
• Wording for creating and registering titles
  The following headings are changed in the Review wizard to make the purpose of each clearer:
   ‘Register a vacant title’ = ‘Create a Vacant Title’
   ‘Create a title’ = ‘Create a Registered Title’
  Likewise, in the Advanced tab for the Review Properties, 'Title Registered’ and ‘Title Assigned’ has been modified to reflect the change.
• Search
  New navigation in Search Results / Selection.
  'Any field' option renamed to 'Common fields'.
  AND and OR to added description of search options.
• Preferences
  The Preferences window has been redesigned.
  New preference: Default search tab.
  New preference: Start-up folder - choose which entity folder the Resources tree expands by default.
• Mobile phone field in new person wizard
  The New Person Wizard now includes the Mobile field.
• Interface
  Refresh option in all context menus (for folders/items that have a context menu), and a Refresh button above the Resources tree.
  The module editor window can now be resized (eg maximized).
  The tabs on Properties sheets now show the number of items (eg Roles) on that tab.
  The Unpublish menu option has been renamed to Undo Publish.
  Icons for picker buttons - the person picker and date picker buttons now have icon instead of '...' .
  Person Reports now include review stage and status in the list of reviews.
  The Entity listed on the General tab of Document properties is now an active link to the entity.
  It is shown on Properties and labels when data are Hidden and not just blank.
  The Finish button in Wizards is disabled after first click to avoid repeting the action.
• Technical improvements
  A DOI is generated when a review is marked for publication first time.
  All documents start as version 0.0
  Publication wizard check is now logged in the new user action log.
  PNG is now the standard graph format when viewing reviews.
• Bug fixes

  • New review wizard found no duplicates - When you use the top three options for entering the title, stop words in the fields no longer prevents finding duplicates.
  • When the text in a field is longer than the length of the field's box, there were problems scrolling to the beginning or end.
  • Filenames (and types) were not handled correctly when you download or check out files or reviews from Archie using Firefox.
  • Reviews with '/' in title could not be checked out.
  • The validation report for reviews reported 'Organisation of co-author is empty' when, in fact, the organisation of the Contact author was empty.
  • Person wizard: 'Middle names' has been correted to 'Middle initials'
  • Search for persons with any role in any entity didn't work.
  • You could not delete a person who is subscribed to receive notification when the person's own record is changed.
  • If you enter more than 256 characters in the module citation byline, you now get a meaningful error message.
  • The button (in the lower left of the Messages window) to open the linked resource was 'squished' in FireFox.
  • DOIs are now incremented when a protocol changes to review.

7 June 2006, v. 1.10.4

• Bug fixes

  • Resolving duplicates for Contact authors now works correctly.
  • DOIs are now updated correctly for substantive review updates.

1 June 2006, v. 1.10.3

• Bug fixes

  • Deleting the last paragraph in a module document no longer prevents it from being saved.
  • DOIs for documents published for the first time no longer ends with not end with '.pub1'.

10 May 2006, v. 1.10.2

• Bug fix
  Advanced searches with multiple 'Role in entity type' rows did not work correctly.

3 May 2006, v. 1.10.1

• Bug fix
  Archie always reported a difference between two sets of contact details unless the active flags were NOT identical.
• Data update
  A number of persons had the incorrect Country entry 'UNITED KINGDOM'. This has now been set to UK for all.

28 April 2006, v. 1.10

• Inactive authors
  Persons and individual roles now have an 'Active' status (on by default). The Active status for persons can be set by the Primay entity on the the persons's Info tab, and if a person is marked as inactive, a Reason can be added - e.g. 'Deceased'. Super Users can also mark the individual roles they control as inactive by using Edit for the role. You can include the Active status for persons or roles as criteria in Advanced Searches.
• Entity role permissions
  The system for assigning permissions based on Entity Roles has been extensively updated. A set of default permissions has been applied for all the main CRG roles.
• Use whole window
  Archie now expands to use the whole browser window.
• Selected status visible in Resources
  Resources that currently are selected are shown in bold in the Resources view.
• Export of topics list to Meerkat format
  There is now a new type of report for CRGs: 'Topics List (MeerKat format)'
• Title registration email list
  A new email list, newtitles@cochrane.de (/.org), has been set up to handle the dissemination of new titles, in preparation for the transition from Review Titles Manager to Archie.
• Publication report to match Wiley's
  To make the publication report match Wiley's, 'Updated reviews' has been renamed 'Edited reviews'; Commented & withdrawn reviews are not included under Commented; and Withdrawn reviews where a new version is published are not included under 'Edited reviews'. In addition, the Detailed report now includes Review No and Version.
• Quick Search for documents only in title A Quick Search for documents now only looks in the title, not the full text.
• Rename Archie's Check in/out option for reviews
  The options in the right-click menu for reviews have been renamed 'Check Out (XML format)', 'Check In (XML format)' and 'Download (XML format)' to clarify their function.
• Clicking OK in Address window
  When you open an addresss (with Edit), and close it by clicking OK without having made any changes, this was recorded as an update to the record. Clicking OK without having made changes is now filtered out and does not count as an update.
• Use Active role status in Entity report
  The Role Summary section in the Entity Report is now split into three columns: Active, Inactive Total, with totals for each at the bottom.
• Use Active role status in People folder
  The People folder in Resources now lists three numbers for each role: Total, Active role, and Inactive role.
• DOI link from Document Properties
  Any review that has been published will have a DOI on the Advanced tab. The DOI is now a link that, when clicked, takes you directly to the review in the Cochrane Library.
• New Withdrawn icons
  Withdrawn protocols/reviews have a new icon that makes them more clearly distinguishable from Inactive ones. NOTE: you most likely need to clear your 'Temporary Internet files' to see the new icons.
• Renaming review stages
  'Title' is renamed 'Registered Title'. 'Review' is renamed 'Full Review'.
• Smaller font for printed Reports
  The font size for print versions of reports has been made smaller, significantly reducing the no. of pages in the Detailed Publication report.
• Search on issue first published
  Advanced Search now lets you search for protocols and reviews by what issue they were first published.
• Export authors
  'Contact author', and 'Byline' are now possible fields in the export format for reviews.
• Label button should generate label for displayed address
  The Label button on person properties now generates a label for the address being displayed (instead of always using the contact address).
• Display review number as a column in resource view
  The review number is the 4 character id controlled by the review group. It is now displayed in a column in the Resources view.
• Filename extension for review xml files
  The extension of review XML files checked out or downloaded from Archie has been changed from '.xml' to '.r4x'. If you use the latest version of RevMan 4.3, it is easy to check out reviews directly from Archie to RevMan.
• Ability to display contact author names next to review titles
  The contact author's name is now shown in a column next to a review's title in the Resources view.
• Bug fixes

  • Ctrl-click in scrolled table selects the wrong row: When you scroll down and Ctrl-click an item in a table (eg a review's History) the wrong row was selected.
  • Module editor breaks fixed headings: It is no longer possible to delete part of fixed headings in the Module editor.
  • Ignore Public notes in Contact details from RevMan: If a new person record is created from a review check-in, and the RevMan record has data in Public Notes, Archie no longer transfers this to the (hidden) Public notes field or creates a note for the person.
  • Editor: Cannot delete text that is immediately before a fixed heading: A message now suggests using Backspace.
  • Editing an entity's address does not update Modified date: The date is now updated.
  • Right-click menus should not drop below screen: Right-click menus can no longer drop below screen.
  • Compare failed for documents with extremely long paragraphs

23 March, 2006, v. 1.9.3

• Bug fix

  • A script error prevented the menu bar from loading for Chinese users.

13 February, 2006

• Bug fix

  • The Topics tree could not expand topics where a sub-topic contained quotation marks - eg "Anti-Parkinsonian"
  • Super Users were not allowed to save their edits to Entity/Admin notes created by others.

6 February, 2006

• Permission to edit entity notes
  Super Users can now edit some of the notes created by others. This includes for a person resource: Entity notes and Administrative notes -and for a document: Administrative notes.
• Individual CRG resubmission
  If a CRG needs to correct errors in one or more reviews and then resubmit, this can now be handled through Archie.
• Show overview of reviews divided by stage and status
  A CRG's Reviews folder now show an overview of the number of reviews divided by stage and status.
• Structural problem regarding inactive records
  Published records now also have an internal 'issue last published' date. Each version's publication history now shows the first and last issue it was published.
• Problem with reinstated protocols
  When a protocol that has previously been published and then deleted from CLIB, is reinstated from the Inactive stasus, there is now cerated a new, to be published version is created from the latest version. A warning suggests that you manually republish it to ensure it is validated.
• Publication Wizard cleans version for publication
  The Publication Wizard now removes track changes codes, and red marker from the published version.
• Bug fixes

  • Editing a person's entity role could mean that the permissions associated with the role was lost.
  • Event start/end time may be incorrectly shown in event properties: User time zone is now being properly registered at login.
  • Editing a source of support failed unless you had read permission for all entities.
  • On the screen to edit entity role type permissions, the option 'May edit all documents' now gives permission to read documents in addition to the permission to write documents. Previously, review check-out could fail.
  • If a review's status was changed to Inactive, it incorrectly disappeared from the previous issue's publication report.
  • You could not compare review versions if one of the versions had co-authors with an empty name field.
  • Using the Download function in the document viewer could give an error.

12 January, 2006

• List of known bugs
  The Help menu now has a 'Known bugs' link that takes you to a page listing any currently known bugs in Archie.
• Validate all reviews using versions to be published
  The validation report for a CRG now validates the review versions that will be published, not the latest draft.
• Publication wizard check for reason for withdrawal
  The publication wizard now reports an error if a withdrawn review is attempted published without a Reason for withdrawal in Notes.
• New and Withdrawn validation check
  If a review or protocol is both New and Withdrawn it is rejected by the publication wizard.
• Reinstated and Updated validation check
  The publication wizard checks that a protocol being reinstated has been substantively updated.
• Module Publication Wizard validation of contact details
  The publishing wizard for modules now validates the entity's contact details.
• Module status/locking system
  During the submission period, system administrators can now lock access to the publication wizard and topics list editor while modules are being validated for publication. Status can be Pending (no access), Resubmission (access to publish in current issue), or Approved (access to publish in next issue). The Info tab of the entity's Properties shows the status.
• DOI on review properties
  The Advanced tab now also lists a review's DOI.
• Notification when review is matched by title during check-in
  If a review is checked in from RevMan 4.3 to Archie, and the review ID has changed (but the title matches), RevMan will report this.
• Publication Wizard check for other published reviews with the same title
  This prevents two versions of a review with different IDs from being published by mistake.
• Publication Wizard warning if review is published without protocol published
  The Publication Wizard will warn if a review is being published without a protocol having been published previously.
• Publication Wizard: View compared to last published version
  The publication wizard now lets you compare the version you are about to publish with the previously published version.
• Summary publication report
  The summary publication report now also lists the title of new, updated, etc. reviews.
• Bug fixes

  • Edit entity role no longer allows deletion of last role in primary entity: If a role is the last role in primary entity, a user editing the role was nevertheless allowed to change the role's entity.
  • Could not save search over existing search: Attempting to save a search with a name that already exists now prompts the user to overwrite or cancel.
  • Module Editors could not see Module under Documents: The document role Module Editor now allows you to see the Module, without additional permissions.
  • The Publication wizard no longer includes the Contact author's email address in the review if the address is marked as hidden.
  • The Unpublish function now works for Module documents.

21 December, 2005

• Bug fixes
  Various bugs have been fixed.