IMS Bulletins for CRGs: Index

Index of the last two years IMS Bulletins (2009-2011)

  • IMS Bulletin #108 (10 June 2011)

    For all

    • Latest Archie deployment: version 3.6
    • All about electronic Conflict of Interests (CoI) forms
    • Question of the week:
      Is an author who is the Contact Person for only one Cochrane review with the status Stable eligible to receive a complimentary subscription to The Cochrane Library?

    For CRGs using workflows

    • Reminder: MEs are responsible for setting workflow permissions for other users in their Group
  • IMS Bulletin #107 (20 May 2011)

    For all

    • Electronic Licence for Publication (LfP) forms: presentation for CRGs
    • Reminder: Watermarks on PDFs created in Archie
    • Warning: ‘Non-Cochrane mode’ version of RevMan will not allow you to check reviews out and into Archie
    • Archie speed/general performance
    • Notifications that tasks have been completed by Copy Edit Support (CES)
    • Question of the week:
      I have an Inactive document in Archie which contains earlier versions of an Active published review. Can I use the Split and Merge Wizard to merge the two documents?

    For CRGs using workflows

    • Notifications that tasks have been completed by CES
  • IMS Bulletin #106 (11 March 2011)

    For all

    • Latest Archie deployment: version 3.5
    • Electronic Licence for Publication (LfP) forms
    • Preparing for the release of RevMan 5.1
    • Dual affiliations
    • Questions of the week:
      a) Are reviews classified as Stable in The Cochrane Library (RevMan What’s new Event = No longer being updated) included in the Out-of-date Reviews report in Archie?
      b) Who can access the Advanced search for ‘Review versions’ in Archie?

    For CRGs using workflows

    • Important: Workflows that have not been started will be removed from Archie on 28 March 2011
    • Update from Workflows Task Force
    • Question of the week: Are the data in workflows used to assess a CRG’s performance?
  • IMS Bulletin #105 (11 February 2011)

    For all

    • Forums for discussing issues related to workflows and RevMan
    • Editing permissions for people, other than Super Users, to view and edit CRG monitoring forms within Archie
    • Warning: save your work regularly when editing the CRG monitoring form
    • Verifying contact details
    • Merging a Vacant Title with its Inactive Protocol 
    • Question of the week:
      a) How and when do we use the Verify button in the Info tab in a person’s Properties?

    For CRGs using workflows

    • Question of the week: I used the Split and merge wizard to create two new reviews for a review I plan to withdraw from publication. How do I manage the workflows?
  • IMS Bulletin #104 (21 January 2011)

    For all

    • Licence for Publication forms (LfPs) to be moved to Archie as web forms
    • Reminder: Review Citation Wizard can help you find and export citations for similar Cochrane reviews 
    • Questions of the week:
      a) How do I split or merge reviews?
      b) How do I arrange for a former Assistant Managing Editor (AME) to be removed from the Managing Editors’ Forum? 

    For CRGs using workflows

    • Not Started workflows
    • Tip when Skipping decisions tasks in workflow templates
    • Updated User Guide to Workflows in Archie
    • Question of the week: How can I produce a report of the current workload of a person in my CRG, such as an Editor?
  • IMS Bulletin #103 (10 December 2010)

    For all

    • Updated guidance on how to modify an author’s affiliation for deceased authors
    • Subscribing to the Newtitles mailing list
    • When to use Undo Publish
    • Questions of the week:
      a) If a Person record is marked as Inactive in Archie, will the person still be listed as an author on the published review?
      (b) An author wants different addresses to be published in different reviews. How do I do this? 

    For CRGs using workflows

    • Latest workflow template, version 1.3, automatically updates the workflow when an author checks a draft into Archie using ‘Submit for editorial approval’
    • Setting up Review Update workflows with start dates in the future – new recommendation
    • Relationship between review Document Roles and Workflow Roles
  • IMS Bulletin #102 (19 November 2010)

    For all

    • Reminders: Changing your Archie time zone to match your local time
    • Competition to celebrate 100 issues of the IMS Bulletin: winning entry
    • RevMan 5.1 due to be released early next year
    • Workflows to become mandatory but date and rollout strategy to be agreed first
    • Materials from Keystone workshop on ‘Managing the editorial process using workflows in Archie’

    For CRGs using workflows

    • Reminder: Setting up automatic notifications when a task has been completed
  • IMS Bulletin #101 (24 September 2010)

    For all

    • Reminder: Celebrating 100 issues of the IMS Bulletin for CRG Super Users!
    • Latest Archie deployment: version 3.3
    • Warning: Do not use the Review Contact Details Wizard to republish reviews when an author’s details are reported in the Wizard as ‘Not found’
    • Tip: Do not Undo Publish before remarking a review for publication
    • IMS workshops at the Joint Colloquium of the Cochrane and Campbell Collaborations
    • Question of the week:
      What should I advise an author to do if s/he forgets his/her Archie password?

    For Stage 3 Workflow pilot Groups

    • Reminder: Deadline for workflow pilot surveys: 1 October 2010
    • Latest Archie deployment: version 3.3
  • IMS Bulletin #100 (20 August 2010)

    For all

    • Celebrating 100 issues of the IMS Bulletin for CRG Super Users!
    • Clarification about when authors should create additional Figures in RevMan for forest plots
    • Uploading photos to Archie
    • Feedback on Archie performance
    • Reminder: All new publications must be linked to your CRG’s Topics List
    • For information: Numbers appearing as Skype telephone numbers rather than as ordinary text
    • Questions of the week:
      (a) Can an author revert to a previous version of their review?
      (b) Which What’s new Event in RevMan do I give a Protocol that has been reinstated after being Withdrawn for one issue of The Cochrane Library?
      (c) When and how do authors who opt to receive an online complimentary subscription of The Cochrane Library receive their subscription?

    For Stage 3 Workflow pilot Groups

    • End of Workflow pilot and evaluation of Stage 3
    • Forwarding Tickets to others does not allow the other person to use the Ticket
    • Questions of the week:

      (a) Where do the files submitted through Tickets go?
      (b) My editor would like to see the files that she submitted with her completed Ticket in Archie. How can I arrange this?

  • IMS Bulletin #99 (25 June 2010)

    For all

    • New Document Role: Editor Support
    • Using Archie to communicate with Copy Edit Support (CES)
    • Reminder: Capacity of Files folder in Archie
    • Correction to item 5 of IMS Bulletin (No.98)
    • Questions of the week:
      (a) Can I search for a specific topic in my Group’s Topics list?
      (b) Can any author named on the byline of a review change the order of authors for that review?
      (c) If a CRG has given a person a Document Role on a review in Archie, should that person also have an Entity Role with the CRG?

    For Stage 3 Workflow pilot Groups

    • Using Archie Ticketing email to communicate with Copy Edit Support (CES)
    • Questions of the week:

      (a) Where do the ‘Brief notes’ submitted by the recipient of a Ticket go when the recipient clicks the Done button? 
      (b) What is the limit on the number of characters that can be entered in the ‘Brief notes’ box in the Ticket?

  • IMS Bulletin #98 (11 June 2010)

    For all

    • Highlighting features from recent Archie deployments
    • Entity Role: Super User
    • Tip: preparing the RevMan file after marking a protocol for publication
    • Questions of the week:
      (a) The local time shown in the Info tab of my record’s Properties is incorrect. How can I change it to the correct time?
      (b) What happens to Notes created by people whose records are deleted from Archie?

    For Stage 3 Workflow pilot Groups

    • Tip: Reactivating tasks to assign them to a different person
    • Development of tips and tricks for using workflows
    • Question of the week: What advice would you give about providing ‘cover’ in the workflow system for an ME or other editorial base person who goes on leave for an extended period of time?
  • IMS Bulletin #97 (21 May 2010)

    For all

    • Files folder in Archie
    • Warning: Use Internet Explorer or FireFox if you want to access the Help file in Archie
    • Update on the workflow pilot
    • Recording of splitting and merging of reviews

    For Stage 3 Workflow pilot Groups

    • Warning against deleting aborted workflows
    • Using workflows to communicate with the Cochrane Diagnostic Test Accuracy Review (DTA) Unit
    • Tip: Notifications about workflow tasks
    • Question of the week: Is there a way of changing the named person for a particular Workflow Role halfway through a workflow so that it changes from that point on only?
  • IMS Bulletin #96 (23 April 2010)

    For all

    • Report on Archie monthly module submissions for The Cochrane Library 2010 (from Michelle Ames, Senior Production Editor, John Wiley & Sons)
    • Complimentary subscriptions (Online and DVD) to The Cochrane Library
    • Licence for Publication form for Overviews of reviews is now available in RevMan

    For Workflow pilot Groups

    • Suggestion: how to identify draft protocols and full reviews in the editorial process
  • IMS Bulletin #95 (25 March 2010)

    For all

    • Stage 3 of the workflow pilot launches today
    • Next Archie release: 7 April
    • Support for improving figures in reviews
    • Question of the week: Why is my Archie view different from my colleague's?

    For Workflow pilot Groups

    • New workflow templates
    • User Guide for workflow pilot CRGs updated
    • Revised suggestion form for template changes
    • Tips from Stage 2 users
  • IMS Bulletin #94 (18 December 2009)

    For all

    • Latest Archie deployment: version 3.0 (general features)

    For Stage 2 Workflow pilot Groups

    • Workflow features in Archie 3.0
    • Reminder about start of Stage 3 of the workflow pilot
  • IMS Bulletin #93 (4 December 2009)

    For all

    • Report on Archie quarterly module submissions for The Cochrane Library 2010, Issue 1 (from Michelle Ames, Production Editor, John Wiley & Sons)
    • Complimentary subscriptions (Online and DVD)
    • Questions of the week:
      (a) Do we need to keep copies of old CDs of The Cochrane Library?
      (b) Are Stable reviews flagged as Stable when first published as Stable in The Cochrane Library?
      (c) Several authors have asked if they can donate their Cochrane Library subscription to an institution. Can they do this?

    For Stage 2 Workflow pilot Groups

    • Update on Stage 3 of the workflow pilot
    • Workflow Role: External Referee
    • Reminder: changing Workflow Roles as a workflow progresses
  • Module Submission - IMS Bulletin #92 (4 November 2009)

    For all

    • Tips and checks for quarterly module submission: 0800 (UTC/GMT), Thursday, 12 November 2009
    • Reminders
    • Latest Archie deployment: version 2.8.3
    • Declarations of Interest form
    • Authors' complimentary copies of The Cochrane Library

    For Stage 2 Workflow pilot Groups

    • Latest Archie deployment: version 2.8.3
    • Review Update, Review Amendment and Protocol Amendment workflows
  • IMS Bulletin #91 (18 September 2009)

    For all

    • IMS stand at the 17th Cochrane Colloquium
    • Reminder: Stable reviews
    • Questions of the week:
      a) I have been asked by an author with affiliations to two institutions to include both institutions in the byline of a review. How do I arrange this?
      b) Because my CRG is not yet participating in the workflow pilot, I understand that I cannot attend the 'Managing the editorial process using workflows in Archie' workshop in Singapore on Monday, 12 October. I have attended previous workflow workshop sessions and am keen to use the Archie workflows and, hence, find out how the workflows have progressed. How can I find out more?

    For Stage 2 Workflow pilot Groups

    • Update on Review Update, Review Amendment and Protocol Amendment workflows
    • Tip: how to identify workflow tasks assigned to a specific person
  • IMS Bulletin #90 (4 September 2009)

    For all

    • Important: please check your Notification settings
    • Report on Archie quarterly module submissions for The Cochrane Library 2009, Issue 4 (from Michelle Ames, Production Controller, John Wiley & Sons)
    • Declarations of Interest form
    • IMS workshops at the 17th Cochrane Colloquium
    • Questions of the week:
      a) Question of the week: Are the studies in the 'Characteristics of included studies' table in RevMan always listed alphabetically by Study ID?

    For Stage 2 Workflow pilot Groups

    • Reminder: when to start new workflows
    • Update on workflow pilot
  • IMS Bulletin #89 (6 August 2009)
    • Tips and checks for quarterly module submission: 0800 (UTC/GMT), Thursday, 13 August 2009
    • Reminders
    • Review Contact Details Wizard
    • Questions of the week:
      a) Which Entity Role should I give a person whose only role within our Group is to provide support to a review team in the preparation of a review for which we have given him/her the Document Role 'Author Support'?
      b) Must authors post the signed Licence for Publication form after they have faxed or emailed us the electronically scanned version of the form?
  • IMS Bulletin #88 (24 July 2009)

    For all

    • Latest Archie deployment: version 2.7
    • Reminder: all about withdrawing protocols from publication
    • 'Out-of-date Reviews' report
    • Authors' complimentary subscriptions to The Cochrane
      Library
    • Questions of the week:
      a) If we create an Event but don't complete the Description, will the Event still be published?
      b) Can we accept electronic signatures on the Licence for Publication form to release a new citation version of a Protocol or Full Review for publication?

    For Stage 2 Workflow pilot Groups

    • Latest Archie deployment: version 2.7
    • Warning: sending workflow tickets from the Training or Test servers will result in the named person receiving a ticketing email
    • Questions of the week:
      a) Why do I have 'Not Started' workflows?
      b) Where does the term 'Ticket' come from?
  • IMS Bulletin #87 (19 June 2009)

    For all

    For Stage 2 Workflow pilot Groups

    • Improvements to the ticketing system planned for the next Archie deployment
  • IMS Bulletin #86 (29 May 2009)

    For all

    • Report on Archie quarterly module submissions for The Cochrane Library 2009, Issue 3
    • Latest Archie deployment: version 2.6
    • Reminders
      (a) Withdrawn protocols
      (b) Reactivated protocols are no longer automatically published
      (c) Removing the Author Document Role from reviews after marking a review for publication does not affect the to be published version
    • Tip: Reviewing track changes in RevMan
    • CRG Super Users’ Guide to Archie
    • Question of the week: Does a protocol have to published before the authors can start work on the review?

    For Stage 2 Workflow pilot Groups

    • Update on Workflow pilot
    • Feedback from pilot CRGs
    • Question of the week: Should I use the ticketing system to inform my editors when their tasks are ready?
  • IMS Bulletin #85 (7 May 2009)
    1. New IMS website
    2. Latest release of Archie: version 2.5.2
    3. Quarterly module submission checklist updated
    4. Protocols
      (a) Reinstating previously withdrawn Protocols as a minor change
      (b) Re-activated protocols are no longer automatically
    5. Tips and checks for quarterly module submission: 0700 (UTC/GMT), Thursday, 14 May 2009
    6. Reminders
    7. Question of the week: How much space do I have to store files in Archie?
  • IMS Bulletin #84 (6 March 2009)
    1. Report on Archie quarterly module submissions for The Cochrane Library 2009, Issue 2 (from Michelle Ames, Production Controller, John Wiley & Sons)
    2. Upcoming IMS Workshops
    3. Question of the week: We have identified a new review team to prepare and update a protocol which we withdrew from publication and subsequently made Inactive in Archie. Should I change the status of the original protocol record in Archie to Active or create a new record in Archie for the new review team to develop the protocol?
  • IMS Bulletin #83 (12 February 2009)
    1. Tips and checks for next quarterly module submission (07:00 GMT/UTC, 19 February 2009)
    2. Reminders
    3. Policy on removing previously withdrawn protocols from publication in The Cochrane Library
    4. Question of the week: When I run the Publication Wizard to mark my CRG's module document for republication, I am given the option to check a box to indicate that the version to be published is a 'substantive update' of the module document. When should I check this box and what are the implications for the publication of my CRG's module document if I check this box?
  • IMS Bulletin #82 (30 January 2009)
    1. Top Tips for Authors using Archie and RevMan 5
    2. Update on Stage 2 of the workflow pilot
    3. Authors editing their own contact details
    4. Question of the week: I tried to convert a RevMan 4 file by opening it in RevMan 5 but it wouldn't convert; instead I received an error message. What should I do?
  • IMS Bulletin #81 (16 January 2009)
    1. Update on the conversion of the remaining RevMan 4 records in Archie
    2. Linking individual reviews in Archie to other Entities' Topics Lists
    3. Identifying authors who have active Archie user accounts
    4. Tips for authors when checking reviews out of and into Archie
    5. Changing the status of Withdrawn protocols to Inactive
    6. Question of the week: After checking out a review from Archie, I decided that I didn't have to make any edits. Do I have to check the review back into Archie in order to unlock it and allow others to access it?